Document Management

What is a Document Management system?

By one recent estimate, 15% of all documents are misplaced, and in some environments up to 30% of the workday is spent searching for information. The fact is, when it comes to finding what you’re looking for, all too often today’s shared hard drives, intranets, and even web sites might as well be “electronic landfills.”

Document management is not just about documents; it’s about organizations and people. It brings together all of an organization’s source of knowledge, including relevant e-mail communications. Users can organize them by client and matter to quickly find documents relating to a specific matter, search for content in the documents and emails and filter by document type, date, etc. 

Document management gives organizations far stronger control over document security and access. Confidential documents can be made available only to the people who need to see them, whether they’re in accounting, HR, or those who are responsible for confidential matters. By defining who can access which kinds of documents, document management systems avoid the problems that arise when you depend on simple document password protection.